Impact And Influence Of Leadership On Project Management Functions

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Introduction 

Proper project management is mandatory for an organisation to run smoothly and enhance its competitive edge in the market. The necessity of executing projects within the given timeframe with the help of allocated resources is the main reason behind organisations recruiting employees with proper experience in the project management field, who can provide leadership attributes to enhance such projects. The aforementioned factor can be stated as the main reason behind the uprising of the demand and evolution of project management since the last few decades. Priorly, project management was looked at as an additional skill which is required to be possessed by individuals hired by an organisation, which have significantly changed in the current business market. Project management skills and knowledge are now considered as an independent and distinct quintessence of erudition (Alekseev, 2010). Moreover, the enhancement of the significance of people and project management in terms of project, especially due to its role in ensuring organisational success have mandated the need for businesses to develop management approaches. However, unlike prior practices which focused on organisational administration companies are currently resorting to bring development in management approaches from the organisational leadership context.

Organisational leaders are dedicated towards enhancing overall company performance, therefore in order to achieve the role of leadership in creating better performance in businesses are analysed by higher management members. The aforementioned practices have resulted in creating scholarly infrastructure that consists of leadership knowledge which helps in clearly understanding the impact of different leadership styles in organisational performance. This study will be formulated for creating better understanding about multiple disciplines associated with project management and project leadership. Moreover, the contextual relation within leadership and project management in organisations will also be highlighted into the study. 

It has been analysed that the leadership characteristics of leaders who play the role of a project manager, have condescending similarity with the characteristics of functional leaders in context with operational and functional businesses. However, projects are generally limited with constituents such as time frame and allocated resources. assignment help Muscat experts said, it is necessary for leaders who are associated with organisational projects to enhance their leadership roles in order to develop contemporary performance so that successful results can be achieved from the collective effort given by the project team. In accordance with Benatorand Thummann (2006), it is necessary to assign executives for managing a project who have prior experience in managerial roles rather than emphasizing on leaders to conduct an overall project. Moreover, this study will highlight how the chances of project success can be increased by bringing individuals who have experience in teamwork and people who have been in charge of leadership roles. Leaders consist of different skills which helps in increasing motivation and inspiration of team members while enhancing their commitment towards different tasks associated with the project and stimulate a knowledge sharing environment which will be effective in gaining additional knowledge from other work groups and developing individual skills. Therefore, leadership attributes can be stated as a necessary and important factor in successful project management (Doi.prz.edu.pl, 2021).

In order to support the aforementioned theoretical propositions, the researcher will focus on analysing factors for creating a better understanding about the concepts associated with leadership in terms of project management. On the other hand, multiple key skills of leadership that are necessary to be present in a project manager will also be discussed. 

Leadership In Terms Of Project Management 

Leadership is an important aspect in terms of any institution where there is a need for managing people. Leadership can be described as the ability of an individual to influence, motivate and exercise control over how others behave in a structured setting. In other words, it is the ability of an individual or a group of people to guide others for meeting a shared goal and objectives set by an organisation. Leadership characteristics involve the establishment of a clear vision while creating better understanding among individuals about the vision so that the involved others can find the will to follow the shared vision. On the other hand, it also involves providing proper understanding, data and methods that can be adopted for understanding the vision (Fardet al., 2020). In terms of project management, which have recently developed as an integral part of the business operations, leadership plays an important role. The developing importance of project management has shifted the paradigms of project management practices. Modern organisations heavily rely on project management for both monitoring and evaluating projects so that these projects can be complied with the business objectives adroitly. There are various complex processes that are associated with project management such as planning, budgeting, monitoring, controlling, analyzing and executing. It is also associated with the effective monitoring of various organisational resources such as human resource, supplies, information technology, equipment, computers and raw materials. The widespread and complex roles in context to project management makes it both challenging and rewarding, which cannot be effectively handled without proper knowledge and experience, therefore increasing the importance of leadership in project management (Pmi.org, 2021). To know more get immediate assistance from cheap assignment help professional available at OmanEssay

Project management is a crucial factor that helps in maintaining project schedules and budgets. Project managers help in obtaining the set milestones in the given time frame within the allocated budget while establishing and properly maintaining a communication channel with the stakeholders. Leadership characteristics of project managers help in ensuring that vision of the project is clearly understood by all the involved stakeholders and the project in-hand is confirmed with business goals (Dulewicz, 2003). 

Scope management is one of the most important roles played by project managers which involves formulation of clear plans and the ability to control different variables associated with the project. Scope management is an important process as it helps in ensuring that all the tasks necessary for successful completion of a project in the given time frame is inculcated in the project. The different elements associated with scope management involves, scope in session, scope planning along with scope definition, project verification and change control of the scope. Scope planning is a significant factor in guiding the process of allocating resources and time to different tasks of the project. On the other hand, scope definition focuses on dividing the essential project deliverable further in the form of short-term milestones or deliverables which can be maintained and achieved easily. In order to achieve the aforementioned aspects, the contribution of leadership characteristics cannot be neglected (Mirza et al., 2013). Leaders focus on analysing skill sets of team members associated with the specific project while designing job fragments and allocating them to the deserving members which is generally done on the basis of skill sets of the individuals. This process helps in ensuring that every individual is motivated and has the capability of providing desired outputs, to deliver the project successfully. Moreover, this also helps in eliminating time required for honing new skills and work procedures for meeting organisational expectations. On the other hand, apart from time-saving this practice helps in keeping the team members motivated as it obliterates the chances of failure in terms of providing expected input, which amplifies the speed and quality of performance evidently (Core.ac.uk, 2021). 

Leaders are highly capable of modifying individuals and their skills along with allocating tasks that are suitable to an individual’s skill set. The aforementioned factor evidently opined by essay writing help professional distinguishes between leadership and project management. The main reason that highlights this specific fact as evident is defined by the manner adopted to execute project tasks with the help of different leadership styles. It has been identified that leadership in terms of project management and development for performance belongs from the list of disciplines that is frequently researched by businesses which undertakes multiple project management tasks on a daily basis (Mičík, 2016). In accordance with Higgs and Dulewicz, (2016), leadership attributes can be used to differentiate amongst individuals in an organisational setting in terms of the presence or absence of leadership capabilities. The aforementioned factor is a component of the famous leadership theory, the Trait theory of leadership. The trait theory of leadership is one of the most famous leadership approaches that is followed by modern organisations which highlights specific dispositions that helps in identifying whether individuals associated with an organisation or a project possesses leadership characteristics or not. On the other hand, this theory also highlights that not every individual can lead a project or establish a successful project by obtaining aims and objectives through the following of discipline associated with the project management process. Apart from leadership capability this theory also helps in understanding multiple personal and demographic characteristics of individuals.

The different characteristics that can be identified with the help of the specific theory includes elements such as self-confidence and sociability skills.

On the other hand, the Trait theory of leadership also helps in determining leadership traits which are adequate for addressing various obstacles in the path of effective project management. It has been described that the path of project management is covered with frequent trials such as shortage in resources, lack of motivation within team members, improper planning and inadequate communication. In order to overcome such situations, it is necessary for a leader to respond to the challenges as quickly as possible so that the project can be delivered in the estimated time frame which can be done by bringing changes within project objectives and resources along with altering the execution process (Hoffman et al., 2011). Facing the aforementioned type of challenges have resulted in taking help from multiple mechanisms by project managers so that the challenges can be addressed and knowledge associated with project management can be developed further to address upcoming future challenges in projects. Management assignment help said that proper application of trait leadership theory for effective project management will lead to the skill enhancement of leaders along with developing their capability to address challenges adroitly. The knowledge areas that generally develop within a leader from the procurement of the specific leadership theory involves cost management, scope management, communication management, risk management along with integration and time management. 

Trait leadership theory is generally inculcated in project management for determining skill sets and characteristics that has the chances of developing overall performance of the project team, who are associated with the project management tasks. Guillén and Florent-Treacy, (2011), highlights that sequestration of such traits help in successful achievement of the project management tasks established by PMBOK. On the other hand, there are certain disadvantages associated with this specific leadership theory. This theory highlights that leaders are not created but are born. However, this specific principle associated with the theory has been opposed by various researchers who state that better leadership capabilities develop with experience and knowledge sharing which can only be obtained by continually involving in active project management tasks. In accordance with multiple researchers this theory lacks in terms of reliability and validity as the argument of leaders being born and not made in the process is contradicted significantly.

On the other hand, it has also been identified that not every individual considered as a leader with the help of trait theory analysis has qualities to become a successful leader or monitor project management duties successfully. These factors over the years have raised criticism and questions in terms of the capacity of the specific theory to provide particular definitions about dissimilar roles of leadership in project management that are reliable. Moreover, it has been often noticed that individuals who possess traits specified in the trait leadership theory which is stated to be mandatory for a leader have often failed to execute effective leadership. On the other hand, this theory has also been ineffective in often depicting the traits of successful leaders (Di Giulio, 2014).  If you want to know more about project management principle, take help from do my assignment online services rendered by OmanEssay.

The problems associated with this leadership theory have resulted in the inception of other leadership theories such as contingent and situational leadership theory. The contingency leadership theory focuses on different factors that describe a proper environment which can be used to determine effective leadership style. In other words, a theory may or may not be viable in different environments. For instance, the Fiedler’s contingency theory which is known for spawning successful outcomes may not be effective in two different organisational settings therefore, making leadership style a crucial factor in achieving successful project management. On the other hand, the contingency theory states that leaders can be differentiated in terms of their characteristics, which includes task oriented or relationship-oriented characteristics. It states that leaders who are task oriented have the capability of monitoring situations better or giving proper output and monitor situations in an environment which is work oriented. However, in terms of relationship-oriented leaders they can outshine in an organisational setting where a proper communication channel within the other members of the project and the leaders exists resulting in the development of a positive relationship in the work environment (Kulkarni, 2017). 

Leadership Skills Of Project Managers

It has been determined that even after the development of the need of project management and increasing reliance of organisations towards it, the number of literatures in the field of project management that focuses on leadership of project managers remains limited. In order to cope up with the modern challenges associated with projects which evidently impacts on project failure or success it becomes necessary to both understand and implement leadership skills and competencies. Over the years the functions and roles played by project managers have changed rapidly which have evolved from directing or managing to the leading of projects making it necessary to possess skills such as the emerging concepts of leadership and emotional intelligence. The role of project managers has been identified to have significant impact on project success however, the existing literature’s ignore the influence of project managers leadership in establishing successful projects. The rapidly increasing change in terms of leadership characteristics of managers and behaviour has an impact on both success or failure in an organisational change. The fundamental function associated with leadership is generally to formulate change and set direction that can be adopted to cope up with the change which is different when compared to the organisational planning. Implementation of leadership skills is an effective tool that can be used by a project manager to moderately influence overall project outcome. Lack of leadership skills in project management have been determined to be directly responsible for project failure. Project managers are generally responsible for articulating clear vision of the project while communicating with the team members for creating a project strategy which is well connected with the business strategy.Assignment writer opined majority of the time the reason behind project failure is not due to the absence of project management capability. One of the main reasons behind project failure is the absence of proper leadership capabilities (Ahmed et al., 2013). 

Confortoet al. (2014), states that there are multiple leadership skills that are required for obtaining knowledge in terms of project management and increasing the chances of establishing a successful project. Apart from multiple requirements in context to a project, leadership skills have been identified as the most essential element for project managers regardless of the industry. In accordance with various researchers transactional and transformational leadership styles are the most important leadership styles that should be possessed by a project manager. However, in order to increase the rate of project success it is important for project managers to implement various leadership styles and skills on the basis of the environment or need. 

Transformational leadership has been identified to enhance the efforts of team members while developing the overall project outcome. Alongside, transformational leadership skills help project managers in formulating solutions for various challenges associated with project tasks which also stimulates the team members in regards to their efforts while motivating them simultaneously. Moreover, this specific leadership style is known to help team members implement personal values while articulating project work (Aga et al., 2016). On the other hand, proper positioning of transactional leadership style can help a leader in overcoming one of the most crucial issues of project management which is associated with fostering commitment within the team members and motivating them (Aga, 2016). 

Role Of Leadership Skills In Addressing Project Management Issues

In order to deliver project objectives and goals projects are contrived by specific time frame and resources. Apart from the aforementioned challenge the difficulties in orienting individuals in terms of the desired project outcome is another critical issue. As projects are basically associated with bringing change in the initial stages project managers motivate the team members to bring change which requires varied leadership skills, also helping in addressing critical issues. This research highlights that with the help of strategic awareness skills, project managers can address the daily encountered problems. This specific skill helps in increasing awareness in terms of the project’s strategic environment (Iqbal et al., 2019). As strategic environment skills are required to address challenges during project execution therefore it can be stated that projects are subjected to market dynamics. The dynamics involve, market competition, complex strategies associated with project execution, recruitment of individuals with appropriate knowledge and skills.University assignment help professional of OmanEssay can help you complete research work for your tuition assignment anytime.

Therefore, it can be stated that project managers who are capable of delivering their job role with the help of strategic properties establish as successful project managers. As project tasks are only executed when the overall group is made well aware of the project vision, mission and objectives it makes strategic awareness a complete tool (Al Khajeh, 2018). 

Conclusion 

It can be concluded that in order to execute projects it is required to recruit individuals who have the capability of executing different tasks associated with the project efficiently. Moreover, it is important for project managers to possess management skills as it helps in ensuring that the project complies with organisational objectives and can be completed within the given timeframe by using the allocated resources. On the other hand, project managers should also have proper leadership skills in order to monitor project team members adroitly. Different leadership theories have been evaluated in the specific research paper which involves trait leadership theory, contingency and situational leadership theory. The study has identified that the aforementioned theories play an important role in enhancing leadership skills and attributes which helps in successfully executing the project. It also states that honing leadership skills results in effectively addressing challenges appearing in the path of project execution process. Therefore, it can be stated that it is important for project managers to influence the team members along with becoming transformational and transactional leaders who possess emotional intelligence that can be used in understanding and evaluating difficult situations to deliver successful projects.

Reference 

Aga, D.A., 2016. Transactional leadership and project success: the moderating role of goal clarity. Procedia Computer Science, 100, pp.517-525.

Aga, D.A., Noorderhaven, N. and Vallejo, B., 2016. Transformational leadership and project success: The mediating role of team-building. International Journal of Project Management, 34(5), pp.806-818.

Ahmed, R., Tahir, M. and Azmi bin Mohamad, N., 2013. Leadership is vital for project managers to achieve project efficacy. Research Journal of Recent Sciences, 2(6), pp.99-102.

Al Khajeh, E.H., 2018. Impact of leadership styles on organizational performance. Journal of Human Resources Management Research, 2018, pp.1-10.

Alekseev, A 2010, Knowledge Management In Project-Based Organisations: The Success Criteria And Best Practice, Master Thesis, Chalmers University Of Technology, Northumbria.

Benator, B and Thumann, A 2006, Project Management & Leadership Skills for Engineering & Construction Projects, Fairmont Press, London.

Conforto, E.C., Salum, F., Amaral, D.C., Da Silva, S.L. and De Almeida, L.F.M., 2014. Can agile project management be adopted by industries other than software development?. Project Management Journal, 45(3), pp.21-34.

Core.ac.uk. 2021. Available at: https://core.ac.uk/download/pdf/82516027.pdf (Accessed: 2 February 2021).

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Dulewicz, V 2003, ‘Leadership at the top: the need for emotional intelligence’, International Journal of Organisational Analysis, vol. 11 no. 3, pp. 193-210.

Fard, H.D., Hajiani, M., Fatemifar, K. and Khabbaz, M.G., 2020. Leadership in project management: a scoping review. International Journal of Project Organisation and Management, 12(1), pp.74-116.

Guillén, L. and Florent-Treacy, E., 2011. Emotional intelligence and leadership effectiveness: The mediating influence of collaborative behaviors.

Higgs, M. and Dulewicz, V., 2016. Developments in leadership thinking. In Leading with emotional intelligence (pp. 75-103). Palgrave Macmillan, Cham.

Hoffman, B.J., Woehr, D.J., Maldagen‐Youngjohn, R. and Lyons, B.D., 2011. Great man or great myth? A quantitative review of the relationship between individual differences and leader effectiveness. Journal of Occupational and Organizational Psychology, 84(2), pp.347-381.

Iqbal, S.M.J., Zaman, U., Siddiqui, S.H. and Imran, M.K., 2019. Influence of transformational leadership factors on project success. Pakistan Journal of Commerce and Social Sciences (PJCSS), 13(1), pp.231-256.

Kulkarni, V., 2017. Contingency theory. The International Encyclopedia of Organizational Communication, pp.1-6.

Mičík, M., 2016, Leadership styles in project management.

Mirza, M.N., Pourzolfaghar, Z. and Shahnazari, M., 2013. Significance of scope in project success. Procedia Technology, 9, pp.722-729.

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